Virtual office: Policy and procedure

Why we require personal identification information 

The Anti-Money Laundering Act (Hvidvaskloven) imposes several obligations on registered virtual office service providers in Denmark, as part of the Danish Government’s measures to combat money laundering and the financing of terrorism.  

The Danish Business Authority (Erhvervsstyrelsen) therefore requires ALL virtual office providers to operate a comprehensive system of client identification procedures, record keeping and mandatory reporting. 

As such, we are legally obliged to ask all potential clients to provide suitable forms of ID and address, as well as complete a customer due diligence form. Should a company not be able to fulfill these requirements, V74 will not legally be able to accept them as a virtual tenant. 

Privacy

In accordance with General Data Protection Regulation and the Danish Data Protection Act, all information gathered about you will be held securely and will only be used for the purpose of meeting our legal requirement and for any government agency that requires us to provide this information. 

Verification of identity 

Identification is required for each individual owner of the business.

For Danish residents the following two types of IDs are required:  

  • Sygesikringskort 
  • Photo ID (EU/EEA driver’s license or passport) 

For non-Danish residents a photo ID and proof of business address is required:  

Accepted forms of photo ID for non-Danish residents 

  • Passport (minimum 6 months until expiry) 
  • EU/EEA driver’s license (with photo card) 
  • Residence permit type F or D  
  • National identity card that is a valid travel identity document for entry into and exit from Denmark  

Accepted proof of business address for non-Danish residents

  • a utility bill for electricity, water, heating, or telephone services 
  • an annual tax assessment or insurance policy for the property you occupy abroad 
  • commercial rental invoice 
  • business bank account statements (paper or a full online statement download will be accepted, no screenshots) 

Proof of Address document must be dated within the last 3 months; all 4 corners of the document must be visible; and the document must show the full name and current address of the business. 

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